Are you our next administrator?

Polar Machine Trading is looking for someone who wants to take on a key role in our administrative function and help develop our business. We work with sales, brokerage, and financing of construction machinery with offices in Luleå and Sundsvall, as well as sales representatives covering the entire country. Through our extensive global network, we can handle the entire process of selling or importing machines to our customers.

About the role

As an administrative employee with us, you will be responsible for ensuring that our business runs smoothly. You will be part of our administrative team and will work with sales staff and management to ensure that all administrative processes are accurate, efficient, and comply with applicable regulations. In this role, you will work with, among other things:

• Vehicle registration and deregistration
• Changes of ownership
• Handling of financing documents and contact with financial institutions
• Preparing quotes
• Commission settlements
• General office administration and document management
• Communication with authorities, banks, customers, and partners
• Supporting the sales and finance teams as needed
• Based in Sundsvall

Who are we looking for?

To thrive in the role of administrative assistant, we believe you have a background in administration, finance, or similar, and are used to handling multiple processes simultaneously. You have a flair for structure and are meticulous in your work. At the same time, you are flexible, solution-oriented, and find it easy to collaborate with different types of people.

• Experience of administrative work, preferably in the automotive, transport, or finance sectors
• Structured, meticulous, and self-motivated
• Good communication skills and comfortable with many points of contact
• Fluent in spoken and written Swedish and English
• Good computer skills, especially in Microsoft Office (Word, Excel, Outlook)

Meritorious

• Experience of commission management
• Experience of working with financing agreements
• Knowledge of regulations relating to vehicles and machinery

What do we offer?

At Polar Machine Trading, you will play a central role in an expanding company where customer focus and long-term thinking are key. We offer:

• A secure and stable employer in an exciting industry
• A work environment characterized by commitment, cooperation, and short decision-making paths
• The opportunity to participate in developing routines and processes as we grow
• Competitive terms with a fixed salary and attractive benefits
• Excellent opportunities for personal development and career paths within the company

Type of employment

Permanent full-time position with a 6-month probationary period. Start date by agreement, preferably as soon as possible.